Marathon du Grand Toulouse
le 28 octobre 2009

Grand Toulouse Relay Race Regulations

ARTICLE 1 - ORGANISATION
In partnership with the Comité Départemental d’Athlétisme de la Haute-Garonne [Haute Garonne Departmental Athletics Committee], the Conurbation Community of Greater Toulouse is organising the Grand Toulouse Relay Race on Sunday 24 October 2010 at 11.00 with the start in the municipality of Toulouse and the finish on Toulouse’s Capitole Square.

ARTICLE 2 – COURSE AND DISTANCE
In accordance with the regulations chosen by the organisers with regards to road races of the "relay race" type, the distance is approximately 38 km.
The course has been divided into four successive unequal portions to enable the four runners in the same team to relay each other in accordance with their physical capacity.
Relay runners shall give way to overtaking marathon runners.

ARTICLE 3 - REGISTRATIONS
The event is open to licence-holding and non licence-holding runners, born in 1993 and before, with a maximum of 500 participants.
(Age categories shall give rise to a separate classification in agreement with the FFA. Competitors are reminded that controls will be carried out during the event to ensure that the race takes place in perfectly regular conditions. It is expressly stipulated that runners take part in the competition under their own, sole responsibility.)

In compliance with current regulations, only those participants who present the following documents, according to the case, will be accepted:
- an Athletics Competition Licence, an Athletics Health & Leisure Licence with Running option or Pass’Running issued by the French Athletics Federation;
- a Licence issued by the FFTRI, FSCF, FSGT or UFOLEP. In this case, stipulation must be clearly made on the Licence card of absence of contraindication for taking part in athletics competitions or running competitions;
- a Licence issued by the UNSS or UGSEL for the current season insofar as they are validly entered by the school establishment or sports association.
- a medical certificate stipulating absence of contraindication for taking part in athletics competitions or running competitions issued less than one year previously or photocopy thereof. The original or copy of this document shall be kept by the organiser as justification in case of accident. No other document can be accepted for certifying presentation of the medical certificate.

In accordance with notice issued by the Ministry for Youth and Sports and the FFA, "for reasons related both to the difficulty of identifying the person who has signed and difficulties in translating what is written on the certificate, the medical certificate has to be made out by a doctor practising in France."

Registrations can be made in three ways:
- online on www.lemarathondugrandtoulouse.fr
- via surface mail: Communauté Urbaine du Grand Toulouse - Service Bases de Loisirs - 6 rue René Leduc - B.P. 35821 - 31505 Toulouse cedex 5.
- in the offices of the Communauté Urbaine du Grand Toulouse, service Bases de loisirs.

No registration will be accepted as from the last Sunday at midnight prior to the day of the event, i.e. 7 days before the marathon.

Any dossier which does not have all the following items shall be considered as being incomplete:
- registration form duly completed;
- payment of entry fees; by bank card, cheque payable to Trésor Public or administrative money order;
- medical certificate stipulating "absence of contraindication for taking part in athletics or running competitions" issued less than one year prior to the date of the event or a copy of the currently valid sports licence for the competitor concerned;
- acceptance of these regulations (tick the box); the case will be ticked by the team captain and will engage acceptance of the whole team;
- If the dossier is incomplete, registration for the Grand Toulouse Relay Race shall only be issued when the missing documents have been supplied to the organisation. The deadline for supplying such items is Sunday at midnight prior to the day of the event, i.e. 7 days before the marathon.

ARTICLE 4 - ENTRY
Entry is personal, firm and final, and cannot be refunded for any reasons whatsoever, except for runners who have taken out a specific "cancellation" cover equal to 5,45€. Registrations may not be transferred for any reason whatsoever. Any person who reassigns his/her bib to a third party shall be deemed responsible in the eventuality of any accident occurring or caused by the latter during the course of the event. The organisation accepts no responsibility should any accident occur as a result of this type of situation. The bib must be totally and clearly visible throughout the race.
The financial participation per team is determined, each year, by Greater Toulouse after consulting the event’s steering committee and is appendixed hereto.
Each partner in the event shall have a team number based on partnership ranking as defined by detachable convention herewith enclosed.

ARTICLE 5 – COLLECTING BIBS
The four bibs will be given to the team representative who must present the acknowledgement of receipt for duly completed registration and ID. The bibs are to be collected from the Marathon Village during the course of the two days prior to the race, i.e. Friday and Saturday between 09.00 and 19.00.
When a bib is allocated to a particular person, this is firm and final.
No bib will be sent through the post, nor handed out on relay race Sunday.

ARTICLE 6 – SPORTING REGULATIONS
The Departmental Athletics Committee constitutes and tasks an official jury made up of referees and race marshals who shall take all decisions in accordance with regulations that are currently valid on the day of the competition.
Refreshment and sponge zones shall be the same or close to those used by the marathon runners.

ARTICLE 7 – HEALTH AND ROAD SAFETY SERVICES
The event’s assistance and medical services may decide to exclude a competitor from the race for medical reasons. Any runner so excluded who decides to continue the event shall do so under his/her own responsibility and the organisation shall not be held responsible in the eventuality of any accident.
Road safety shall be ensured by flagpersons and police.

ARTICLE 8 – TIMES & TIMING
Participants shall have a maximum of 5 hours to complete the course up to the finish line. After the end-of-race vehicle has gone by, participants must comply with highway code traffic regulations.
Each registrant shall be given an electronic chip which must be automatically initialised on the start line by the participant. Not having this chip means that the runner will not be classified at the finish.
Timing mats shall be the same as for marathon runners and shall be situated at the entrance to or the exit from baton change-over zones. All team runners must go over the relevant timing mat for team performance to be officially taken into account.
In addition, any runner who does not follow the entire route will exclude his/her team from being classified at the finish.
Any runner who takes refreshment outside the refreshment zones is liable to be disqualified.
If the participant quits or does not take part, the chip must be returned without fail to the organisation within 2 weeks of the event. Any chip not returned will be billed €10 and the runner disqualified from the event.

ARTICLE 9 - INSURANCE
Civil responsibility: in accordance with the law, the organisation has taken out insurance covering civil liability consequences, that of their officers, whether they be remunerated or not, and all those taking part in the Grand Toulouse Relay Race, as well as referees and race marshals in the exercise of their activities. Whether licence-holders or not, participants are considered as third parties between themselves.
Documentary justification may be supplied to any participant requesting such.

Individual accident insurance: any participants who do not have personal insurance covering bodily injury, in particular those without a licence issued by a sporting federation, may, when bibs are given out, subscribe to the formula proposed by the organiser’s insurer.
It is highly recommended for participants to take out such personal insurance and check that the extent of the guarantee sufficiently covers their needs.

ARTICLE 10 – PERSONAL PORTRAYAL RIGHTS
Each participant authorizes the Conurbation Community of Greater Toulouse (or its eligible persons) to use or have used, to reproduce or have reproduced, his/her name, image, voice and sporting performance within the framework of the relay race with a view to any direct or derivative exploitation of the event on any medium, throughout the world, by all means known or unknown to date, and for the duration of protection currently granted to such direct or derived exploitations by legislative or regulatory provisions, legal or arbitration decisions in any country, as well as by current or future international conventions, including any extensions which might be made to such duration.

ARTICLE 11 – COURSE TRAFFIC
Bicycles, rollers and/or motorized vehicles, as well as people following or going alongside runners are strictly prohibited on the course. The only vehicles allowed are those belonging to the organisation and safety, medical and assistance vehicles. Any runner assisted by such means is liable to be disqualified.
Safety is ensured by security and flagpersons.

ARTICLE 12 – AWARDS AND BONUSES
Podium ceremonies will take place on site after the event. Any team which is not fully present at these protocols shall be considered as forfeiting any award.
Prizes and bonuses may not be held concurrently. The team shall receive the most beneficial award out of those to which classifications entitle it. Awards not made shall automatically go to the following team in the corresponding classification.
Different challenges have been implemented for partner teams. The trophies awarded will be given back and competed for each year. The deadline for their being given back is 15 September of the following year.

ARTICLE 13 - HANDISPORT
The event is open to handisport participants in line with the attached regulations covering road races for handisport athletics. However, for safety and organisational purposes, relay handisport athletes shall start with those taking part in the Grand Toulouse International Marathon.

Article 14 – ACCEPTING REGULATIONS
Participating in the Grand Toulouse Relay Race implies that competitors expressly accept these regulations for which they undertake on their honour not to false start and to complete the whole distance before crossing the finish line.

Article 15 - DISPUTES
For any dispute that has not been resolved by means of these regulations, FFA regulations shall be applied.
Each participant shall accept these regulations by ticking the corresponding box on the registration form or when he/she registers on the Internet website.

Article 16 – Cancellation insurance 
The insured party: any person living in France may, at the time he/she registers, take out cancellation cover before 17 October 2010.
The cost of such insurance is 5,45€. The terms of subscription will be specified on the Grand Toulouse International Marathon website.